Privacy policy statement

Thank you for visiting the websites of Institut IPA. Protecting your personal data is very important to us. The purpose of this privacy policy statement is to inform you about how your personal data is handled when you visit our websites, and about your rights in this regard.

1. Who are we and how can you reach us?

We are the
Institut IPA
Auf den Breiden 5
40627 Düsseldorf
Telefon: +49 21115851840

and in accordance with the General Data Protection Regulation (hereinafter GDPR), we are responsible for protecting your personal data. We are happy to assist you with any questions you may have about data processing, your rights, or this privacy policy statement.

2. What data is processed when you visit our websites?

Hereinafter we explain what personal data is collected when you visit our websites


  • the purposes for which it is processed, the legal basis on which the data is processed, what options you have to control processing of your data yourself, and when the data is deleted.

    Log files


    When you visit our websites, your browser automatically transmits the following data to us:
  • the IP address of the terminal from which the website was accessed,
  • date and time of access,
  • name of the requested file and the amount of data transferred,
  • transfer status (completed or cancelled),
  • the site which originally requested the file,
  • the browser, operating system and interface via which the file was requested,
  • GPS location data if you use a mobile terminal

    Temporary storage of this data is necessary to display the website on your computer and to ensure that the website functions properly. We also use this data to compile statistics about how our websites are used. Another reason for collecting this data is to track and prevent unauthorized access to the web server and any improper use of the web pages, and to secure our information technology systems.


    We temporarily store this data on the basis of legitimate interests (Art. 6 (1)(f) GDPR). It is in our legitimate interest to achieve the purposes described above.

    The data is deleted when it is no longer needed to achieve the described purposes.

    Cookies and targeting technologies


    When you visit our websites, we use so-called cookies, which are small text files that are stored on your device. Cookies typically contain a unique character sequence called the cookieID which can be used to identify your browser the next time you visit our websites.

    We also use so-called tags, i.e. small pieces of code with which we can measure our users’ behavior and determine the success of our advertising activities.

    Depending on the type of cookies or tags used, different types of data are collected and processed after pseudonymization.

    We use both our own cookies and cookies from other providers (third-party cookies). The third-party cookies are described in detail below, in Section 2 C.


    Some cookies are necessary for technical reasons, enabling the technical functioning of our websites. Certain functions used on our websites cannot be offered without the use of cookies.

    Functionality cookies are used to make our websites more user-friendly and to ensure that certain functionalities are available, e.g. the ability to consistently display the shopping cart icon from one page to the next with the number of items in your cart, or storage of your login data so that you can have access to the data and settings you have already entered when you return to the page.

    Analysis cookies and tags enable us to generate overall statistics, e.g. the number of times a given page has been accessed, which areas of our pages are most frequently viewed, and information on locations and the average amount of time spent on each page. This helps us to improve the quality of our websites and their content.

    Advertising cookies and retargeting technologies enable us to provide you with offers and information tailored to your specific needs. This helps us to provide you with a more interesting experience at our websites, and to reach out to you on other websites with personalized advertising based on your interests.


    We use technically necessary cookies and functionality cookies on the basis of legitimate interests (Art. 6 (1)(f) GDPR). It is in our legitimate interest to ensure that our websites function as intended and to provide optimal usability for visitors to our websites.

    We use analytics cookies and advertising cookies, as well as tags and retargeting technologies on the basis of legitimate interests (Art. 6 (1)(f) GDPR, Recital 47). It is in our legitimate interest to tailor our websites to our customers’ specific interests.

    Some of the cookies are automatically deleted after closing the browser (so-called session cookies), while others are stored permanently on your device and enable us to recognize your browser (so-called persistent cookies).

    You have full control over the use of cookies and can delete cookies in your browser, completely deactivate the storage of cookies, or selectively accept certain cookies. Use your browser’s help function to learn how you can change these settings. Note that such changes may limit the functionality of our websites.

    C. Third-party cookie and tracking technologies


    It could be that we uses cookies to create pseudonymous user profiles that persist across multiple pages. To do this, data is collected so that your browser can be recognized. Your IP address will be made unrecognizable immediately upon receipt to prevent it from being associated with user profiles.

    We could use the information to optimize our websites and adapt them to our users’ needs.

    When you visit our website, we obtain your consent.

    It could be, that your data will be stored for the above reasons.

    The following data could be logged with a cookie:
  • IP address of your computer (in abbreviated form)
  • Date and time of consent
  • Web browser
  • used URL of website
  • visited Status of consent

    It could be that we use a special Tool that helps us to set and manage tags.
    It could be that this Tool collects certain data to determine whether a human being or a machine is accessing our websites; this data may include your IP address, your screen and window resolution, your browser’s language settings, the time zone where you are located, the browser‘s user agent and what browser plugins you have installed.
    There is also the possibility that we use analytic Tools to store cookies on your device that make it possible to evaluate your use of our websites. To do so, it would collects various data, including data to uniquely identify your browser and information about when and how often you have visited our websites, how much time you have spent on our websites, and how you have interacted with our websites

    Contacting us
    When you contact us through a contact form or via email, we collect and process the data you provide, such as your contact information, your name and your request.

    We process your personal data in order to process your support request and provide you with a prompt response.

    We store your personal data arising out of your support request as long as necessary beyond the end of our business relationship, except other retention periods apply pursuant to contractual or other legal grounds.

    The processing of your data is necessary for the performance of our contractual relationship, therefore there is no control possibility. Without such data processing we would not be able to offer you efficient support in the event you are experiencing any issues.

    If you are not a contracting party and we are processing data based on our legitimate interest, you may object to data processing. However, we would like to point out that in such case we will not be able to process your support request properly and may therefore not be able to provideyou with the best possible support.

    Should you commission
    a consulting project, we will store the following information:
  • company name,
  • VAT number,
  • project location and address,
  • project name,
  • purpose of the project,
  • required consulting expertise,
  • scope of the project,
  • a possible daily rate, and
  • any additional information you provide

  • contact details of the user(s) (in individual instances only)

    You are not obliged to share any of this data with us; if you decide not to share this data with us, it will, however, not be possible for us to find high-quality consultants and take care of your project (issue invoices, carry out quality assurance measures).

    We will store all data that you share with us in the course of your registration or application process; they will allow us to contact you, carry out our selection process and present your profile to potential clients.

    You will have to specify the following data in the course of the registration process in order for us to be able to process your application:
  • date of birth
  • short personal description
  • at least one consulting experience
  • CV information that you have provided
  • information on previous projects
  • expertise and sector-specific experience

  • There are further data that we need in order to be able to identify and put you in contact with potential clients. It is optional for you to provide this data. If you do not wish to share this information with us, it becomes, however, less likely that we will be able to find suitable jobs for you and that a company/coachee will chose your profile:
  • title, company
  • sector-specific knowledge
  • further consulting experience
  • USP, coaching roles and focus
  • reference projects
  • professional experience, qualifications, education and training, language skills
  • profile picture (photo)

    In the course of our multi-stage application process,we will additionally determine and store the results of the individual stages as part of our documentation:
  • protocols of our interviews with you concerning your previous experience as consultant or coach, the focus of your company, your methods and the like
  • your professional self-assessment of your consulting/coaching skills
  • results of online performance and behavioral diagnosis procedures carried out as part of our consultant admission process
  • notes on availability and desired projects and similar project-related items of information

  • In cooperating with us, you will provide us with your bank details and your company data (VAT registration number and commercial register number). We will use this data for paying you for services your rendered during jobs that were advertised on our platform.

    If you want to provide us with more insight into your professional activities, you may, on a voluntary basis, provide us with the contact data (company, name, e-mail address, telephone number) of references.

    We will contact these references with the sole purpose of verifying the quality of your work. We take it for granted that the references have consented to the passing on of their personal data.

    Please note that your references may also work for companies based outside the EU. When we contact one of your references, we will mention your name and the type of your cooperation with them. Please only provide the names of references if you agree to the passing on of your data to them.

    When we contact the references, we will obtain information on the type, duration and point of time of your cooperation with them, an assessment of your performance and ask about what they would hope for in a future cooperation with you.

    We process your data in order to put you into contact with potential clients and to verify your information.

    We will store your personal data for the duration of our business relationship. If our business relationship ends, we will store your personal data and the personal data of your references for documentation purposes for a period of two years as of the end of our business relationship as long as the Institut IPA is not legally obliged to store data for a longer period of time (e.g. invoices, consulting contracts which were the legal basis for assignments, etc.). Your contact data will be stored solely for traceability reasons, in connection with a note on the termination of the business relationship.

    In case we do not enter into any business relationship with you, we will store your personal data and the personal data of your references for the purpose of any later inquiries.

    What rights do you have and how can you exercise them?

    If you have consented to the processing of your personal data, you can revoke that consent at any time with future effect. Note that such revocation has no effect on the legality of previous data processing, and that it does not extend to data processing for which a statutory justification exists, and which may therefore take place even without your consent.
    In addition, you have the following rights as a data subject under Articles 15 to 21 and 77 of the EU General Data Protection Regulation (GDPR), provided that the statutory requirements are met:

    You can request at any time that we provide you with information as to which of your personal data we process and how, and that we provide you with a copy of the stored personal data that relates to you, Art. 15 GDPR.

    You can request the correction of incorrect personal data and the completion of incomplete personal data, Art. 16 GDPR.

    Regarding the deletion of your personal data: Please note that the right to deletion excludes data that we require for the execution and processing of contracts, and for the assertion, exercise and defense of legal claims, as well as data for which statutory, regulatory or contractual retention requirements apply, Art. 17 GDPR.

    Under certain circumstances, you may request that processing be restricted, e.g. if you believe that your data is incorrect, that the processing of your data is unlawful, or if you have objected to the processing of your data. The result of such a request is that your data may only be processed to a very limited extent without your consent, e.g. for the assertion, exercise and defense of legal claims or to protect the rights of other natural and legal persons, Art. 18 GDPR.

    You have the option to object at any time to data processing for purposes of direct advertising. In addition, if special reasons apply, you can object at any time to data processing on the basis of a legitimate interest, Art. 21 GDPR.

    You have the right to receive the data that you have provided to us, and that we process based on your consent or in order to fulfill a contract, in a common, machine-readable format and, to the extent that this is technically feasible, to request that this data be transmitted directly to third parties.

    You can revoke your consent to data processing through cookies and tracking technologies by adjusting the corresponding settings in your browser or by using the opt-out options described in detail under II.C.

    If you believe, for example, that our data processing is unlawful or that we have not protected the rights described above to the required extent, you have the right to file a complaint with the competent data protection authority.